Conducting board meetings efficiently and effectively is essential in keeping board members interested and making the most of their time. A little planning ahead can be a big help to ensure that the meeting is on time and that board members have access to all the materials they need in advance. The use of visual aids and presentation can increase participation and aid in the discussion process and provide a better understanding of complicated issues.
Board members bring a wealth of knowledge to the table, and they are typically experts in their respective areas. It is important, however, to balance this knowledge with a sense of professionalism and a readiness to listen to other views. This helps everyone get along and lead to productive discussions that lead to productive decisions.
Begin the meeting at the right time.
The ability to keep time is essential to the success of a board meeting, especially when it’s a virtual one. The first time you start the meeting, it will set the mood for the remainder of the meeting and ensures that all crucial aspects are covered.
Make sure quorum is present
The presiding officer will call the roll of everyone present at the beginning of the meeting. This includes presiding officers, staff, and other attendees. A meeting can’t be held if a quorum of attendees is not present.
Adopt the agenda, including the minutes from the previous meeting
The board will then look over the minutes of the meeting following the approval of the agenda. This will allow the board to consider any prioritizations or changes that must be made. Then, the board is able to move on to the next item of business.