Board portal solutions allow companies to share confidential data securely while decreasing the risk of cyberattacks. Security standards aren’t the same for all providers of board software. In the selection process, IT teams need to look for specific features and capabilities that protect company information.
Security — Does the solution employ encryption to protect your data both in transit and in the rest of the system? Verify that the system has strong authentication protocols for users. Ask the vendor to tell you about any data security breaches that have occurred and how they responded to the incidents. This will help you evaluate their overall security.
Meeting Management — You want to make sure that the platform is able to manage all aspects of meeting preparation in terms of reporting, preparation, and compliance. Look for a set of features that can streamline workflows, board books, and dynamically updated agendas.
Document Sharing and e-Signing — Look for an online portal for boards that is secure that makes it easy the original source for directors to work with each other at meetings, no matter where they are in the world. The software should also have annotation tools, as well as an electronic signature feature that speeds up the signing process.
Consider the pricing structure of the software. You’ll want to know whether the vendor offers flexible pricing plans that are based on the size of your company and its requirements. It is also important to consider the cost of any extra features or integrations you may require to meet your particular needs. This will allow you to find the best solution for your budget.