The Role of a Virtual Data Room

Virtual Data Rooms: Their Function

The role of a VDR is to securely store critical and sensitive corporate documents and records, and make them accessible for corporate transactions and regulatory inspections. This information usually includes private documentation, confidential records and intellectual property. It should be accessible for authorized users, but still ensuring the highest level of security and privacy.

Most commonly, investment bankers use VDRs to facilitate due diligence during M&A activities. When companies join forces with one another or raise funds in the process, they share a large amount of sensitive data that requires quick access and storage. A virtual dataroom is an ideal tool to facilitate this process.

VDRs are also used by external auditors and internal regulators to audit company practices such as compliance, accounts and practices. It is vital to provide auditors with a central place to review all relevant documents as they operate in different time zones and in different locations. A virtual data room allows auditors to look over the documentation from any location, at any time, and on any device.

When selecting the best VDR make sure you choose one with an intuitive interface that is compatible with the majority of devices. It is recommended to look for providers that do not require plugins in order to view documents. They should also come with a scrolling feature and multilingual user interaction. To avoid the cost of overage, choose a provider who provides flat-rate billing that is unlimited to users and storage. Choose a provider that has an app for mobile that is robust to enable your users to stay connected even when on the move.

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